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Senior Administrative Assistant

Job ID: 26-00654
Title: Administrative Assistant
Duration: 10 Months
Location: San Jose, CA
pay- $39.84
 
What you’ll do:
  • Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
  • Extensive scheduling and calendar coordination (Outlook)
  • Coordinate travel arrangements, domestic & int’l
  • Filter and manage requests for internal & external commitments
  • Coordinate special projects including team off-sites, team building activities and all hands meetings
  • Managing team access to shared databases, handling purchase orders
  • Creating and editing agendas, reports, and other documents to support organizational objectives.
  • Submit and maintain expense reports
  • Manage staff meeting agendas as well as attend and capture key outcomes and actions
  • Regularly collaborate with cross-functional Administrative & Executive Assistants
  • Look for opportunities to streamline efforts and improve processes
  • Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
 
What you need to succeed
  • 5+ years of experience in coordination, administrative, or operations capacity
  • Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
  • Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
  • Demonstrated ability to quickly turn around projects with polish and accuracy
  • Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
  • Work effectively with minimal direction, take initiative, and follow through
  • Proven ability to assess and prioritize conflicting demands
  • Must handle confidential information with integrity and exercise discretion
  • Highly organized with strong communication and writing skills
  • Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
  • Ability to work well with all levels of management, staff, and outside contact
  • Ability to work regularly onsite at the Adobe San Jose location required
  • Flexibility to work outside normal business hours as dictated by business needs
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